Entry Condition Report for Tenancy Properties
Forms and How Best to Complete
An Entry Condition Report is an essential document that records the condition of a property at the beginning of a tenancy. Both the property manager/owner and the tenant should complete and sign the report, which should be treated as a legally binding document.
The purpose of the report is to provide a baseline for the condition of the property and to avoid any disputes between the tenant and the property manager/owner over damage claims. The report should be completed thoroughly and accurately, including details of any pre-existing damages, marks, or wear and tear.
Steps for Completing the Entry Condition Report
Step 1: The property manager/owner completes and signs the form and gives a copy to the tenant at the start of the tenancy.
Step 2: Within 3 days of receiving the report, the tenant must return the signed and completed entry condition report to the property manager/owner.
Step 3: Within 14 days of receiving the completed report, the property manager/owner must return a copy of the signed report to the tenant.
Importance of the Entry Condition Report
The Entry Condition Report is essential for both parties involved in the tenancy agreement. It provides the property manager/owner with evidence of the property’s condition at the beginning of the tenancy, which can be used to support any claim for compensation beyond fair wear and tear.
In contrast, the report also protects the tenant from unsubstantiated claims and ensures that they are not held responsible for any pre-existing damages or issues. The report is also used as a baseline for the final inspection and bond refund process.
Sample of Entry Condition Report
The Residential Tenancies Authority has provided a comprehensive entry condition report on their Pocket Guide for Tenants Renting which can be referred to as a guide.
Note: If you are uncertain about anything in the entry condition report or require further assistance, please contact the Residential Tenancy Authority (RTA) for advice.
By completing this report accurately and promptly, both the property manager/owner and the tenant can establish a good foundation for a transparent and harmonious tenancy.
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